Friendly interface of easy understanding and intuitive use

Navigation assisted by menu, visions and tools bars

In agreement with the requirements demanded by the international standards, like ISO9000, ISO14000 and QS9000

General registers, common to all modules

• Organizational Structures
• Processes Structure
• People
• Positions
• Standards and Requirements
• Third-party
• Types of Products
• Products
• Units of Measures
• Economic Indicators
• Rules of access control customized by functions, people and sections
• Types of documents association: Windows shortcut, Internet shortcut, documentation Module and document shortcut in the host computer
• Historical and information tracking
• Advanced research, with combination of several criteria
• Predefined reports
• Reports generator
• Graphic Management Query - Interface Web, with drill-down

Integration

• Electronic mail
• Company’s Management systems (ERP, CRM, Maintenance)
• Other modules of TQC-STI and Business Management line

Specific registers

• Areas of Responsibility
• Key words
• Types of Documents
• Types of Alert
• Files
• Places of Distribution

Elaboration of documents

• Edition of the document in the source application (check-in and check-out)
• Register of the user's specific parameters for each document
• Code of customized document
• Conversion of documents to PDF format
• Register and control of external documents
• Definition of training hours
• Flag for secret document
• Several authors' definition for the document

Associations

• Easiness of control and location of documents through associations with: Sections, Processes, Files, Key words, Products, Documents, Commentators

People who can access secret documents, Approvers, Third-party

Standards and Requirements

• Predefined and additional commentators' definition by document

Approval of documents

• Simultaneous approval of several documents
• Approval through list of personal tasks

Flow of documents

• Flow of documents integrated into the electronic mail and with tracking
• Electronic forwarding of the forms along the process steps, completely reducing the circulation of paper registrations
• Life cycle of the document including the basic situations: elaboration, comment, verification, approval, cancellation, alteration, exclusion and revision

Organization of documents

• Files
• Individual file of favorite documents
• Sections
• Distribution places - control of controlled copies
• Processes

Printing

• Control of situation of the printed documents, informing the coordinators the updating need and/or printed version cancellation
• Controlled copy, with declaration of paper printed documents control and identification stamp
• No controlled copy, with option to print the comments
• Temporary copy, with option to print the comments
• Individual printing spooler for each user

Tasks and messages

• Control on individual or general unfinished tasks
• Individual tasks file
• Tasks sending by electronic mail or by the system
• Visualization of another person’s unfinished tasks

Visualization

• Visualization of the documents in their source applications
• Available documents in the net, intranet/extranet/internet
• Tacking of all document actions (log)
• Visualization of the document previous versions
• Exclusion Log
• Access to the documents through other software or link on the Internet/Intranet
• Master list visualization and printing
• Documents always available in their more recent version

Training

• Control of unfinished and concluded trainings by person and by document
• Confirmation of training accomplishment, with the user's declaration

Documents Searching

• Fast search by words that are in the document code or title
• Advanced search that combines all the documents’ classification criteria
• Classification and grouping

Automatic services

• It allows defining parameters so that the system itself can automatically generate new revisions of documents, retraining, discard of documents, tasks warning

Facilitators

• Adding copies to distribution places
• Printing copies of documents
• Altering eminent section
• Obtaining documents
• Exporting original documents
• Documents sending
• Documents lending
• To approve documents

Parameters definitions (customer’s definitions)

• Interaction with the Environment module
• Files disabling when using processes
• Use of revisions control for external documents
• Hiding task message when sending documents for printing spooler
• Showing document visualization message in training confirmation
• Definition if the comments will only be made in the situation “Ready for comment”
• Restricting columns configuration changes to the super-user
• Use of the services module
• E-mail sending
• Generating off-line approval trainings
• Configuration of the system availability

Existing documentation

• Detailed description of the Product
• Administrator’s Manual
• User’s Manual
• Executive presentation
• System presentation for Administrators
• System Presentation for Users
• Exercises workbook